Documentation Guidelines


Documentation Guidelines

UCCS Disability Services uses several tools in determining what may be a reasonable accommodation for a disability. We consider the student’s self-report as a vital source of information. Additionally, we may require information from other sources to establish that the student is a qualified individual with a disability who is entitled to receive a reasonable accommodation.

Types of documentation that may be helpful include, but are not limited to, the following:

  • Letter from a qualified healthcare professional, on letterhead which confirms a diagnosis and impact of the disability;
  • Educational records (Individual Education Plan (IEP) or 504 plan;
  • Veteran Records verifying condition and impact (rating sheet);
  • Reports and assessments created by healthcare providers, psychologists, or the educational system (e.g., a psychoeducational evaluation); and
  • Audiology report.

Documentation must be provided on official letterhead with contact information and dated.  It should be signed by an evaluator who is unrelated to the student, and who possesses credentials that permit the evaluation of the disability. No hand-written notes or prescription pad notes will be accepted.

We may request additional documentation for students who are requesting a reasonable accommodation in Housing. In these cases, supporting documentation that speaks directly to on-campus housing accommodation request is required:

  • A clear statement of the medical and/or psychiatric diagnosis and the functional limitations due to the condition as it relates to on-campus housing.
  • State the specific accommodations that are needed in on-campus housing.
  • Describe how the student’s medical/psychiatric condition necessitates the need for the requested housing accommodation, as it relates to the student’s disability.

Disability Services will meet with students who do not have documentation or who have not been formally diagnosed with a disability. We recommend you set up an Information Session with us to discuss your specific situation and explore referral options.

Documentation accepted by other institutions, agencies, and/or programs will not necessarily satisfy Disability Services requirements.